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swrarepairs2016-09-03 11:10 am
spookykingdomstarlight) wrote in swrarepairs2016-09-03 11:10 am
2016 Star Wars Rare Pairs Exchange Important Information
Treat Run Collection • Treat Run Prompt Post
AO3 Collection • Tag Set • Full Nomination Guidelines • Organized Nominations List • Full Sign-Up Guidelines/Assignments Heads Up • Jedi/Sith Training Exercises • Full Assignment and Treat Guidelines • Beta Post • Treat Training Exercise Update Post
Nominations Sept 12-19
Sign-ups Sept 21-30
Assignments Out by Oct 2 - No later than 11:59PM PST
No-Penalty Default Deadline Nov 5 11:59PM PST
Assignments Due Nov 12 8PM PST
Works Revealed Nov 19 8PM PST
Creators Revealed Nov 26 8PM PST
• All nominated pairings/moresomes must have fewer than 500 fics on AO3 that are completed, in English, and over one thousand words.
• Characters from any corner of the Star Wars universe are welcome. This includes Legends and the new EU as well as the movies and TV shows.
• Crossovers are allowed. So long as the pairing includes at least one or more character(s) from any Star Wars property, it's good for this exchange.
• Please only nominate characters under the Star Wars – All Media Types fandom tag. A document will be created by the mod that organizes each pairing by subfandom, but to limit the confusion of which pairings should be nominated in which fandom, this seemed like the least painful option.
• You must have an AO3 account to participate.
• You will be able to request between 3 and 20 relationships from the tag set. Please only request relationships for which you'd like to receive a gift. You must request three at the minimum. Please specify whether you would like to receive fic, art, or a vid—or one out of any of the three. If no offers match your request, you will be contacted by the mod to see if you'd like to add requests to make you matchable.
• You will be able to offer between 4 and 20 relationships from the tag set. Please only offer relationships for which you are willing to create shippy content. Please specify whether you would like to offer fic, art, or a vid—or one out of any combination of the three. If nothing you offer matches any requests made, the mod will contact you to see if you can add offers to your sign-up.
• This is a ship exchange. The content created should include the ship matched on in some way, whether it's pre-relationship, one-sided, explicit or anything in between. It doesn't have to be the focus, but it should be there.
• There will be a section in sign-ups for optional details and dear creator letters. These are very helpful to the creators who will be creating a gift for you. I encourage you to use either or both of these options to give your creator an idea of the things you like and the things you don't.
• You are only guaranteed to match on one relationship and one creative medium.
• Please don't discuss your assignment in public before reveals.
• If your assignment doesn't match your sign-up, please contact the mods as soon as possible.
All gifts must adhere to the recipients’ DNWs. If a DNW is included, the creator of that gift will be banned from future participation. Other than that, all details included in a recipient's sign-up are optional.
Fic
Completed assignments must be at least 1000 words created specifically for the recipient and must include at least one of their requested relationships.
Art
Completed art assignments must be an original piece created by the artist in traditional or digital mediums. At the very least, it should include detailed line art and cannot be drawn on lined paper. The minimum acceptable size is 500,000 total pixels (i.e. 710px x 710px or 500px x 1000px or whatever combination of width x height that gets to that 500,000 pixel number). It should include at least one of the recipient’s requested relationships.
Vids
Completed vids must be at least one minute thirty seconds and should include the recipient’s requested relationships.
If you are requesting vids, please keep in mind the limitations inherent in this particular medium.
• Fic entries with excessive spelling and grammar errors will be rejected.
• Because the exchange is anonymous, please don't post your work elsewhere before reveals.
• Pinch hits will be posted to the comm.
• If you'd like to claim a pinch hit, reply to the pinch hit post with your AO3 name.
• Treats are welcome in this exchange. The more creations, the better!
• Treats can be posted to the main exchange collection.
• There are no minimum requirements for treats. Which means they can be under 1000 words, smaller than 500,000 total pixels, and shorter than one minute thirty seconds.
• If a prompt has caught your attention, please still respect DNWs.
• Please comment on your gift. Your creator worked hard on it for you and the least all of us can do when we're given a gift is offer thanks for it.
• If you can't complete your assignment and you know it, default as early as possible. It's really no big deal and it gives the mods more time to find a pinch hitter for your recipient. If real life gets in the way at the last minute, please let the mods know via e-mail (litgirlnicole@gmail.com) or PM spookykingdomstarlight on DW.
How do I nominate relationships for this exchange?
Go to the tag set here.
Can I change my mind about my nominations after I submit them?
If your nominations have not been approved, you can edit or change them as you see fit, but once they are approved, they cannot be altered.
Can I change my mind about my signup after I submit it?
Yes. During the sign-up period, you may edit your sign-up form. You can find it on your AO3 profile page in the “Signups” link in the left-hand column.
What are the details on my sign-up?
If you have any ideas for your pairings that you would like to see realized for your gift, these are your details. They are optional and your assigned creator does not have to include them. Their only job is to create a gift that includes your pairing.
What can I put in my optional details box?
Prompts, reasons why you like the pairing, favorite tropes/kinks, whatever you’d like. They are there so that your creator knows how they can tailor their gift to you specifically. At the very least, this is where you should include any DNWs (do not wants) and squicks you have. If there’s anything a creator can create that makes you uncomfortable or triggers you, please include it.
What are Dear Creator letters?
"Dear Creator" letters are letters posted to tumblr/dreamwidth/LJ/or another space that gives your creator a bit more information about why you picked the relationships you did, what your likes and dislikes are, more detailed prompts, and so forth.
Like the "optional details" field, letters are entirely optional. You don't have to write one, and you're free to ignore your recipient's letter while writing your story or making your art with the exception of any DNWs your recipient gives you.
People who choose to write a letter can put the link in their sign-up, so their creators can find it easily.
I didn't get my assignment – what do I do?
It's possible that your spam filter ate the emailed assignment. Log in to your AO3 account and click the link for "Assignments" in the left-hand navigation pane in your Profile; your assignment should be there.
If it's not there, either, please contact the mods by e-mail (litgirlnicole@gmail.com) or PM on DW (spookykingdomstarlight) immediately.
Can I switch my assignment?
Assignments can't be changed under most circumstances. If the matching was in error on AO3's part (rare, but it could happen), let the mods know ASAP (litgirlnicole@gmail.com or by PM to spookykingdomstarlight on DW). Otherwise, you're free to contact the mods anyway, but the answer will probably be no.
Can I create a gift in any of my recipient's pairings, even if I didn't sign up for them?
Sure! As long as you create a gift for one of the pairings they requested, you're good.
Can I create more than one gift?
Sure! As long as you complete your assignment for your recipient, you can create as many gifts as you want, for your recipient or for other people.
How do I post my gift?
Go to your Assignment page on AO3, which you can find under the "Assignments" link on your Profile page, or on the Star Wars Rare Pairs Exchange subcollection page as "Your Assignment". You should see two buttons at the bottom of your assignment: "Post to fulfill", and "Default".
Click "Post to fulfill", and you'll be taken to a posting form. This will automatically post your gift into the current year's challenge. It also has your recipient's name already filled in. All you need to do is fill in the rest of the form, preview it to make sure it looks okay, and post.
If you're posting a Treat, you won't have an assignment or "post to fulfill" button. Instead, go to the current challenge page on the AO3, and click on "Post To Collection" under the challenge title. This will take you to a form with the challenge collection name already filled in. Fill in the recipient's name manually, then fill in the rest of the form, preview it to make sure it looks okay, and post.
Can I post my gift before the deadline?
Sure! The posting form opens shortly after assignments go out. You're free to post whenever you want.
Can I edit my gift after it's posted?
Yes, AO3 allows editing at any time.
Can I add creator's notes?
You can, but they will be visible as soon as the stories are revealed. Be careful to not put anything here that would give away your identity (at least before reveals are completed).
What if I can't finish my gift?
If you can't finish in time, you can default. This lets the mods know they need to find a pinch hitter to create a gift for your recipient.
To default, go to your Assignment page on AO3, which you can find under the "Assignments" link on your Profile page, or on the Star Wars Rare Pairs subcollection page as "Your Assignment". You should see two buttons at the bottom of your assignment: "Post to fulfill", and "Default".
Click the Default button, then click the confirmation on the popup that appears. The mods will be notified and will find a pinch hitter to fulfill your assignment.
What happens if I default?
Before the deadline: If you default using the AO3 button by this date (see schedule), you'll be flagged as a defaulter, but with no penalty.
After the deadline, but before assignments are due: Future participation will be dependent upon completion of your assignment before the next round of the exchange. Email the mods (litgirlnicole@gmail.com) to let them know if you've completed your defaulted assignment if you'd like to sign up.
No-show default: If you default by simply failing to post your gift, without using the default button or writing to the mods in advance, you will be banned from future rounds of this exchange.
What are pinch hits?
Pinch hits are assignments that the original creator has had to default on, or rarely, assignments that couldn't be matched to any creators. As people default, pinch hits will be sent out to the mailing list.
Do I need to be signed up to be a pinch hitter?
Not at all. Anyone with an AO3 account can sign up to be a pinch hitter. Keep an eye on the comm. Pinch hits will be posted there as they come in.
How do I claim a pinch hit?
When a post with pinch hits goes up, just comment on the post with the pinch hit you want to claim and you're AO3 handle.
How do I post my pinch hit?
Go to your Assignment page on AO3, which you can find under the "Assignments" link on your Profile page, or on the Star Wars Rare Pairs subcollection page as "Your Assignment". You should see two buttons at the bottom of your assignment: "Post to fulfill", and "Default".
Click "Post to fulfill", and you'll be taken to a posting form. This will automatically post your gift into the current year's challenge. It also has your recipient's name already filled in. All you need to do is fill in the rest of the form, preview it to make sure it looks okay, and post.